Please write on the envelope or in the e-mail subject line: Public Records
Please use our Public Records Request form which
may be submitted in person, by mail, by fax, or by e-mail. You may also initiate the request
by phone. To help us respond, please include:
Name and mailing address of the requestor.
Telephone number, e-mail, or other contact information of the requestor.
A sufficiently detailed description of the records requested to allow the
department to search for and identify records.
We may request additional clarification before responding to the request.
Calculation of fees
The department has established fees reasonably calculated to reimburse it for the actual cost
of making the public records available. If the fee is higher than $25, the department will send
the requestor a written cost estimate before proceeding with the request. The following is a
list of charges that are standard throughout the department:
Staff time required to locate, produce, summarize or otherwise provide records
(this does not include making copies; labor is included in the fee for copying):
Secretarial/clerical, $25 per hour
Professional/technical, $45 per hour
Information Management Division research analyst, $63 per hour
Information Management Division, IT-Application Development and
Computer Support Services, $70 per hour
Actual attorney fees charged to the department for the cost of
time spent by an attorney in reviewing the request and the actual records, redacting
material from the public records, or segregating the public records into exempt and
There is no charge for less than a half-hour of DFCS staff time.
This minimum can only apply to one request per requestor per month.
Photocopies/microfilm, 25 cents per page (includes cost of labor). There
is no charge for fewer than 40 pages. This minimum can only apply to one request per requestor
Copies of existing mailing lists with labels, $5 per 100 names, with no
additional charge for staff time.
For computerized records include the following costs: $.005 (½ cent)
per record of output; plus professional staff time (cost above) to write program; plus charges
for physical storage media, such as diskette, CD, or thumb drive.
Other items that can be included in the cost of a copy:
Shipping charges (including postage).
Cost of fax transmission if long distance.
Actual cost of any other supplies or services necessary to furnish
Department of Administrative Services (DAS) or other external processing
The division will evaluate requests to reduce or waive fees on a case-by-case basis. The division
will take into consideration the cost of producing the information and whether making the records
available primarily benefits the general public. A person who believes that there has been an unreasonable
denial of a fee waiver or fee reduction may petition the Attorney General or the district attorney
in the same manner as a person petitions when inspection of a public record is denied under ORS
192.410 to 192.505.